Radford said Tyler had told her the county has more infrastructure in place than most of its software as a service clients. “Our new Internet service provider has given us 100 megs of bandwidth, and we can go up to 250 megs if we need to.”
Radford also said that the system was flexible and could be accessed from home or anywhere.
Judge Mark Riley said that the county could control part of the cost of leasing the software by limiting the number of users to those who really need it.
He said the decision made sense given the relatively low rate of growth the county government is likely to experience.
“It’s not likely we’ll add 15 or 20 employees per year,” he said. “It makes sense to do this rather than to make an assumption that we’re going to grow that department to grow these other things.”
Radford also noted that the purchase option would require the county to plan on hardware replacement, probably every 5 years.
Riley said the county would fund the lease by using a combination of savings from next year’s budget and financing.
Forrest noted that the county would save $43,000 by approving the contract before the end of the year.
Commissioner Dusty Renfro challenged Galbraith, asking why the discount was not greater, given the year-end tax advantage to Tyler, but Galbraith said he had done the best he could do.
“More and more counties are leasing software as you need it,” he said, “versus going out and paying these high upfront investment costs.”
Trey Loftin, 43rd district court judge, thanked the court for taking action on the software.
“The Texas Supreme Court a week ago decided it was time to join the next century,” he said. “The district courts, county courts of law, statutory county courts and some probate courts are now required to do e-filing. They’ve given us a year to prepare for that.”