“We recommend that you have an audit in three months, that would be about the end of May,” LaGrone said. “That’s just to ensure, for your protection, for your knowledge, that the changes that we’re recommending have been made and implemented.”
Kirwin was very diligent recording transactions in QuickBooks but probably could have used support in organizing records, LaGrone said in response to one parent’s suggestion that the club appoint another person to assist the treasurer.
The group’s new treasurer, Erica Freeberg, has already put in at least 120 hours of work for the BBPC, according to Munnell.
The new monthly treasurer’s report was praised by several parents in attendance.
“I want to say this is much better,” one parent said. “This is much more detailed. This is what I’ve been looking for. This is similar to what I mentioned a few years ago.”
The parent said she asked the prior treasurer why she didn’t run more details and never received a good answer.
LaGrone said she believed that part of the confusion that possibly started the recent controversy might have come from a profit-loss statement that was a snapshot from a month, rather than the entire year’s income and expenses.
Freeberg said she’s also had a lockbox installed and put in place procedures for how that is used to cut out the middle man in handling cash.
Munnell also fielded one question from a woman who said that she thought that, according to BBPC bylaws, freshman parents weren’t supposed to hold office.
“In there it also says that board and the director make the decision on the treasurer’s position,” Munnell said, adding that Freeberg intended to step in at the beginning of the next school year but the prior treasurer stepped down several months before the end of the year. “We are talking about a little change in plans. We are talking about a few months and the board made that decision.”